Auction item database in either a ASCII comma delimited, dBase III or Excel for Windows format with a field structure as follows:

Auction item numbers (numeric not to exceed 4 digits)

• No duplicate numbers are acceptable

• Each item must have a unique numeric item number

• Eliminate and renumber any item with reference to item number A, B or C

• (101A, 101B, 101C, etc)

• Each individual item for sale must have a unique item number

• If you have two or more of the exact same item, each item must have its own item number

• Bid sheets must not make reference to 2 or more sets of the same item.

• Use a separate bid sheet for each and every item, even if you have several sets of the same item.

Auction item description (alpha numeric not to exceed 100 characters)

Auction item estimated value (numeric not to exceed 15 digits)

•  Items that are considered "Priceless" should have a value of 0
•  The word "Priceless" will appear on guest printed receipt

Taxable status of auction items (T/F or Y/N logical field -1 character only)

Opening Bid Amount (numeric not to exceed 15 digits)

Minimum Bid Increment (numeric not to exceed 15 digits)

Donor Name  (alpha numeric not to exceed 30 characters)

Sample correct and incorrect Excel formats are available upon request

Sample disks to be available for testing no later than one month prior to the event.

Auction/Event guest list in either an ASCII command delimited, dBase III, or Excel for Windows format with a field structure as follow:

Guest bid or Paddle Number (numeric not to exceed 3 digits)

Guest Name(s) (alpha numeric not to exceed 100 characters

• Guest names should be prepared in a last name, comma first name and guest name format.

• Indicate the full names of all guests

• Clinton, Bill and Hillary is properly formatted with last name first and guest or spouse name
• Clinton, Mr and Mrs is not acceptable as there is no mention of the guest or spouse name (Hillary)
• Mr and Mrs Bill Clinton is not acceptable as the format must be last name, comma first

Guest Table number (numeric not to exceed 3 digits)

Guest company affiliation (if selling corporate tables to the event-- alpha numeric not to exceed 50 characters)

Sample disks to be available for testing no later than one month prior to the event

4 copies of auction guest listing including bid paddle number, husband and wives names, table number and corporate affiliation (if appropriate). 4 copies of the guest list should be sorted by table number and another 4 copies sorted alphabetically by guest last name

The preliminary disk should be available as soon as possible and can be emailed to:

auctions@pcmaestro.com

Sample disks should be available for testing no later than one month prior to the event

Final disks should be available during the final days before your event.  We realize that new one of kind auction items arrive daily and that guests RSVP up to the day before your event.  Your final disk delivery date and time will be agreed upon in advance.  Please do not deviate from this timetable!